• Ivy Exec
  • $132,420.00 -206,040.00/year*
  • Southampton , NY
  • Executive Management
  • Full-Time
  • 128 Breese Ln

As the Director of Operations, you will provide support to an agent team at Leading HR / Recruitment Services Company, to ensure the team can focus on what they do best. This team, based in Southampton, is focused on luxury sales and listings in all around The Hamptons. The team is close knit and energetic, with big ambitions to grow. You will be able to make their ambitions a reality as your streamline their operations. Anticipating the needs of the lead and the team, you resolve operational and administrative issues before they arise. You represent the team, serving as a great first impression and the initial point of contact. You will be responsible for incoming requests, directing emails and calls to appropriate contacts, flow of correspondence, and more.
This position is supporting a top agent team, based in Southampton, who focuses on luxury sales. A close knit team that is always on the move, they are looking for someone to come in and help them
The Director of Operations Will:
Build efficiency and effective responsiveness into existing operations, and help define new operational strategies
Work closely and effectively with the team lead to keep them well informed of upcoming commitments and responsibilities and follow up as necessary
Manage external requests and retrieve messages on behalf of the team lead, providing effective communication to both parties as appropriate
Coordinate calendars and schedule relevant meetings and travel arrangements
Assist with other related clerical duties as required by the team
Assist with ad-hoc projects depending on needs of the office
Create marketing materials and monthly newsletter
Write property descriptions
Manage address lists
What Were Looking For:
1-3 years of administrative support
Proficiency with Google suite of products (docs, sheets, slides)
Strong written and oral communication
Experience with Adobe Suite
Ability to use office equipment, including copiers/scanners etc.
B.A / B.S degree or equivalent experience
Excellent organizational and time management skills
Strong interpersonal skills and ability to multitask in a fast paced environment
Pleasant and professional demeanor at all times with great attention to detail
Expectation of confidentiality on all business matters
Real estate license is not required, but is a plus
Experience with Social Media, Instagram and Facebook postings and advertisements
Experience with marketing and creative eye for design


Associated topics: administrative, administrative coordinator, administrative support, asso, facilities, front desk, food, operations director, records management, support

* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.

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